Preparing a power of attorney involves more than collecting identification copies. First establish who grants the authority, in what capacity, to whom and for which task. An individual acting personally has a different file from a company or someone relying on an existing delegation. Use these lists for initial preparation, then confirm the requirements for your circumstances.
Start with information that explains the attachments
Write a short description of the representative’s task and intended recipient. Identify any particular asset or existing application, and mention a form requested by the receiving organisation or a document used previously. Include the parties’ locations and the language each signatory understands so the appropriate route can be considered.
This explanation connects the paperwork to the proposed act. Without it, a folder of valid documents may still leave the central questions unanswered: can this person grant the intended authority, and will the proposed wording address the result you need?
List one: an individual acting personally
Prepare the identity document requested for the confirmed route and accurate details of the proposed representative. Do not assume one document suits every circumstance or that an old copy is sufficient. The required evidence depends on the parties, verification method and relevant recipient.
Mention any name change or discrepancy at the outset. Evidence connecting you with the asset or transaction may also be relevant. Ask for an appropriate checklist and submission method rather than sharing unrelated personal information as a precaution.
- Your name as shown in the identifying document used for the request.
- The representative’s details needed to identify them accurately.
- The intended powers and any restrictions you want considered.
- Asset or application details where the authority concerns a specific transaction.
List two: a company granting authority
Identify the company using its current registered details rather than its informal business name. Prepare the available incorporation and licensing or registry documents, together with evidence explaining the signatory’s authority. Relevant resolutions or amendments may need review where they affect management or delegation.
A name appearing in an older company document does not settle whether the required capacity still exists. Explain recent changes in managers, ownership or corporate details. If another company is involved as an owner, disclose this so the representation structure can be understood rather than reduced to the identity of the individual signing.
- Registered name, legal form and licensing or registration authority.
- Current constitutional documents and relevant amendments.
- The resolution or delegation relied on by the signatory, where applicable.
- The signatory’s identity and the proposed representative’s intended powers.
List three: a person relying on an existing power
Someone requesting a new delegation may already be acting for another person. Their own identification is then only part of the file. Provide the complete existing power of attorney or representation document, including its pages, annexes, restrictions and issuing details so its scope can be assessed.
Do not assume that authority to perform an act necessarily includes authority to delegate it again. Explain what the new representative would do and mention any amendment or cancellation you know about. This question should be addressed before wording is prepared, rather than left until the appointment.
Add identifying evidence for a particular asset
Where the request concerns property, a vehicle or another identified asset, collect the document or reference needed to distinguish it from something similar. Check numbers and descriptions against reliable source documents. A sales advertisement or an informal message should not be the only source of transaction details.
Evidence relating to ownership does not by itself establish which powers you intend to grant. Explain whether the purpose is management, follow-up, sale or another act. Ask how the intended recipient’s requirements affect the document and include any specific instructions it has supplied.
Organise overseas documents and outstanding items
Identify foreign-issued documents clearly, recording their country of origin, language and existing endorsements. Ask whether translation or attestation is needed and in what order before commissioning further work. Preserve the original digital file or complete issued document rather than replacing it with selected extracts.
Before sending the final bundle, list its attachments and openly identify anything missing. A statement that a resolution or page is still outstanding is more helpful than hiding the gap in a large folder. It allows the reviewer to distinguish work that can proceed from checks that require further material.
Frequently asked questions
Must the representative attend with the principal?
Confirm participation and verification requirements for the chosen route. A request for the representative’s details does not alone answer the attendance question. Mention both parties’ locations initially.
Is a trade licence enough for a company request?
Do not assume it is. The signatory’s authority, delegation powers and relevant corporate amendments may need separate evidence, depending on the company and proposed act.
Should I send originals at the first enquiry?
Start with the purpose and available-document list, then follow confirmed submission instructions. Do not send originals or account credentials through an unverified channel.
Sources
- Dubai Courts — Smart Electronic Notary
- UAE Legislation Portal — Civil Transactions Law
- Ministry of Foreign Affairs — Document attestation
Discuss the next step for your request
Contact Abdulrahman Alaamri Advocates and Legal Consultants on +971555019093 and explain whether the principal is an individual, company or represented party.
